Good Planning Is The Key To The Success Of Any Event!

Article Presented by:
Copyright © 2009 Owen James


Many factors such as flexibility of scheduling, size of installation and coordination of other services such as decorating, catering, and will influence the timing of set up. The same holds true for removal. For large events we usually try to set up one or more days prior to date.

Marquee Hire Info

A marquee that can comfortably accommodate your number of guests

A layout that will flow well for both ceremony and reception

A layout that will work well for electrical, heating and lighting needs

In addition, you'll want to be sure you've considered:

The position of the bride, groom, cake table and any top tables Suitable access for catering staff, and catering tents if required The position of the dance floor, and it's size

Owen-James are happy to put our planning expertise at your disposal when considering all of your marquee options and to ensure that the right decisions are made to fit your function.

Event Planning Marquee - Occupational Chart

Event Seating and Space Information - Recommended Minimums

Cocktail Parties and Receptions

Standing only - 8 sq.ft. per person

Partial seating - 10 sq.ft. per person

Dinner and Banquet Seating

8' Rectangular tables - 12 sq.ft. per person

60" Round tables - 15 sq.ft. per person

72" Round tables - 15 sq.ft. per person

Classroom or Theater Seating

Chairs in rows - 8 sq.ft. per person

Tables and chairs in rows - 10 sq.ft. per person

Additional Allowances

Dance floor (per person) - 4 sq.ft.

Bar area (per bar) - 100 sq.ft.

Buffet area (per table) - 100 sq.ft.

Band (per band member) - 15 sq.ft.

DJ - 50 sq.ft

Head table (per person) - 15 sq.ft.

Speaker/podium area - 15 sq.ft.

Multiply the number of guests by the recommended square footage per person. This will give you the total square footage necessary. Add the recommended additional allowances for head tables, buffet areas, bars or dance floors. Be sure to check with the decorator, caterer and band or DJ for their specific space requirements.

# of guests x sq ft per person + space for head tables, buffet tables, stages, bars, dance floors, band/DJ, etc = total square footage for the event. Add a little extra for overflow room.

Keep in mind that every event is different. Each event deserves to be looked at individually so that the exact size of the tent can be determined based on your personal needs and preferences.

Another important consideration is the amount of space that is available. You need to allow a minimum of 5' of space on each side of your tent. For example, if you have a 40' x 40' space, the largest tent you can use is 30' x 30'.


About the Author:
This article was written by Owen James for Carnival Marquees UK. Carnival Marquees announces the introduction of a new type of marquee to its range, a stunning and contemporary styled High Peak Marquees, along with the new wedding reception packages for 2009, Owen-James offer more to customers who are getting married and having parties throughout 2009. For more information visit http://www.carnival-marquees.co.uk or call 0800 3892604